FAQ

All of our registration is done online. Please click on one of the enroll buttons at the top of any one of our pages.

Our tax ID number is 83-3393406 . This number is also on your email confirmation. Please keep this confirmation for your records. This can act as a receipt for your flexible spending account or child care tax credit. If you lose your receipt please go to the Family Login link on our Home Page and login to have a new confirmation sent to you.

Each camper should bring a lunch, snacks, and drinks each day. Since we have an outdoor component, a small water bottle is advisable. Sunscreen and a hat are recommended. Please see our policy and waiver concerning the application of sunscreen under our FAQ Risk Management category. Electronic devices are not permitted at camp and will be confiscated until picked up by a parent. 

We have a “no-cell phone” policy at Club SciKidz Summer Camps.

Please click here to read our Parent Letter and Camp Policy regarding cell phones, the Internet, and other technologies.

Please click here to see The Typical Daily Schedule for grades PK-K and grades 1-9.

Our half day option is only available for grades PK-K. The half day camper’s day will go from 9-1 pm. Pack a lunch and snacks. They will have recess after lunch but will miss our outdoor component in the afternoon and some science activities. But, they will receive three full sessions of science in the morning. If they are already going to school we recommend the full day camp.

The camp hours are from 9:00 am to 4:00 pm Monday to Friday. You may drop off your child no earlier than 8:45 am unless you have paid for the Pre-camp services. The Pre-camp is from 8 am to 9 am and the post camp is from 4:00 pm to 5:30 pm.

Campers may be dropped off anytime between 8:30-9:00 am, and must be picked up by 4:00 pm. The camp runs between 9-4pm.

We have extended day services at all of our locations. The cost is $25.00 per week for Pre Camp, which starts at 8 am. Post Camp services are from 4:00–5:30 pm and cost is $35.00 dollars per week. Campers that are picked up later than 5:30 pm will incur additional charges at the rate of $1.00 per minute. Please do not try to drop your child off before 8 am. In a pinch, you can pay the daily rate ($5 for Pre and $7 for Post Camp) that morning if you just need services for that day. All parents should make sure they record the Director’s cell phone in case they need to communicate emergencies during the day.

Each camper will receive one t-shirt with each week they register for camp. T-shirts ARE required to be worn each day of camp. Additional shirts can be purchased at the time of registration for $12.

Club SciKidz does have an outdoor component in the afternoons each day. Campers are involved in team and skill building activities with their age group. Activities include: kick ball, soccer, basketball, tug-of-war, water games (Thursdays), team challenges etc.

Also, campers have playground time for 30 minutes after lunch.

No. In order to gain the most from their camp experience and not to disrupt the structure of the camp, we do not allow partial weeks. We suggest planning early to ensure you camper can attend a full week of camp.

If your child is only three years old now and will not be four until the summer, we will accept their registration as long as they will be four years old before their week of camp begins.

We accept all credit and debit cards using our online registration service. To register, go to our registration page by clicking on “Enroll Now”. Our registration service also accepts checks.

If the camp is full, it will be marked as “full” when you try to register. You will have the option of being placed on a waiting list. At this point you do have the capability of choosing another camp that has space. If we are able to move your registration over to our active camp list, you will receive an email. If you have already registered for a different camp, please contact our office via email at jacki@clubscikidz.com, or by phone, so we can make the necessary account adjustment.

If you wish your child to be placed with friends or siblings please let us know in advance by making note on the registration form. We can accommodate this request as long as they are in the same age group. Our age groups are 4-5 year olds, 6-8 year olds,  9-11 year olds, and 12-15 year olds.

Club SciKidz does not permit non-campers (parents or unregistered students) to sit in on our camps. We require all of our employees to undergo thorough background and reference checks. We understand that parents are very interested in what their children are doing at camp.  We have, therefore, created our Family Day event. Family Day takes place on Friday afternoons to provide parents with an opportunity to view their camper’s projects and get a better understanding of their child’s camp experience.

Safety measures include:

• Club SciKidz counselors will ensure that hats are being worn. If the Permission to  Apply Sunscreen  has been signed by parent/guardian, the Director(s) will assist in reapplying sunscreen.
• Children at all camp sites will have regular access to water fountains or drinking water taps. Campers should remember to bring their own water bottles and to fill up throughout the day.
• Club SciKidz counselors will plan lower activity games/activities when the sun is the strongest and will take advantage of shaded areas throughout the day.

In addition, please download our Guidelines for Outdoor Play.

 

The base price for our full day camp is $325. Our half day option for 4&5 year olds is $275. Several of the camps have lab fees attached. These are camps that have an extraordinary amount of project supplies. Many of our robot and advanced science camps would be included in this category.

Yes, we offer a variety of discounts. The early bird discount vary from year to year but is usually between October and January.  Other promotional coupons are also mailed or are available on our website from time to time. You should make sure you are on our mailing list to receive discount notices. We also offer multi-session discounts of $10 off multiple camps and multi-sibling discounts of $10 off for more than one camper. Some of these discount will be taken automatically and some require that you enter our discount code. The multi-session and multi-sibling discounts are taken automatically.

Club SciKidz Charlotte currently does not have any scholarships.

Yes, and there is no charge for this service! Your request must be in writing (email support@clubscikidz.com), and we will accommodate your request as long as there is room in the new camp or location.

2022 FLEXIBLE CANCELLATION POLICY

Please note that all camp transfer/cancellation requests must be submitted in writing to Jacki@ClubSciKidz.com

We are committed to operating the 2022 camp season for you and your family.  We successfully operated camps in 2021 with no issue; however, during this time of uncertainty, we would like to provide you some comfort and flexibility when enrolling in camp for 2022.

If you enroll in camp and your plans change, or you have concerns about your child attending camp this summer, you can cancel and receive a refund or credit according to our policy. Our policy encourages early decisions so as not to affect other customers or our ability to efficiently deliver our programs, and is based on the fact that supplies are purchased for your child in March. Because we cover Active’s registration fees for you, any cancellations will incur a $35 cancellation fee (per camp) to cover administrative costs.  There are no exceptions. This should be considered as a deposit which can not be refunded or transferred.

CAMP TRANSFER:

If your child is not able to attend their scheduled camp week(s), we recommend trying to transfer their registration(s) to a different week or location.  The new camp week(s) must be within the same summer season, and must have availability.  Camp transfers on April 1 and after will incur a $10 transfer fee per registration, because supplies have already been purchased.  Camp transfers requested prior to April 1 are free.  The deadline for all transfer requests is 5pm Friday before the camp’s start date.

Click HERE to check availability.  Once you have decided on your new selection(s), email us at Jacki@ClubSciKidz.com with the subject line “Transfer Request.”  Be sure to include your camper’s full name and complete details about which camp(s) to transfer.

Example: “Please transfer John Smith’s camp “Master Minecraft Coder” the week of June 13 at Woodlawn  School to camp “Great Masters” the week of June 27 at Fair View UMC.”

If you are not able to make a transfer work with your schedule (see above), your options are to cancel for a partial refund or cancel for a partial account credit.  As mentioned above, the cancellation fee of $35.00 PER CAMP REGISTRATION applies to every cancellation and is not refundable at any time.  If you opt for an account credit instead of a refund, you get first access to registration for the following summer, before the general public.  Account credits are valid for 1 year, can be used for any Club SciKidz Charlotte North camps; and can be used for any member of your family.

Our cancellation policy is as follows:
• Receive a full refund through March 31, 2022 (Minus the $35  cancellation fee)
• Receive a 75% refund of your remaining balance after deducting the $35 cancellation fee, April 1, 2022– May 30, 2022. No refunds will be given after May 30, 2022.
• Starting June 1, 2022, cancellations will receive a credit of 75% of your balance after deducting the $35 cancellation fee. This credit can be used for a different week of camp during the summer or camp in the future.  To take the credit you should inform us one week in advance (camp starts on Monday so you must inform us by previous Monday). Please note that if you use this credit for next summer camp season then that season’s camp price will apply. If the price of the camp increase then you will need to pay the difference of the price. 

It is camp policy that no refunds will be made in connection with late arrivals, early withdrawals, or camp dismissals due to misconduct. Missed days of camp are not refunded or transferred (e.g. missed Friday and want to come back next week for a day. However, we will do our best to provide you with any materials missed, such as robots, when applicable).

COVID Related Cancellation Questions:

What happens if my child tests positive or has to quarantine due to potential exposure right before their camp week is scheduled?

Please contact us immediately and we will work with you on a case-by-case basis, because these situations can vary.

What if a camper tests positive at camp?

If a camper tests positive while attending camp, they will not be permitted to attend camp again until cleared by a doctor.  All other campers in that specific camp (or “class group”) will be notified and be required to follow appropriate CDC quarantine guidelines.  Transfers, account credits, and refunds for remaining camp days will be handled on a case-by-case basis if this situation arises.

Cancellations must be made via email (jacki@clubscikidz.com).

 

 

We accept all credit and debit cards using our online registration service. To register, go to our registration page by clicking on “Enroll”. We also accept checks at our camp locations to pay for t-shirts and extended day services.

If you’re registering a camper under the age of 13 and they’re attending a day camp this summer, you may be able to apply paid tuition toward child and dependent care credit.

This is what the IRS website says.

“The cost of day camp can count as an expense towards the child and dependent care credit. Expenses for overnight camps do not qualify. The credit is generally 20% to 35% of non-reimbursed expenses; up to $3,000 in expenses for one child and up to $6,000 for two or more children. The actual credit is also based on your income.”

Please note: Club SciKidz does not offer tax advice. Consult your accountant or tax professional before filing. Your employer may have established a Flexible Spending Account, consult your HR Department to see if your plan covers day camps.

Club SciKidz not only has a new website, we are introducing several new camps that include: QuadCopter Ariel Robotics, Minecraft, Mobile Game Design, Java Programming, Stop Motion Animation, RPG Game Design, LEGO EV3 Robotics, and new offerings in our Chef SciKidz camp.

Our camps are for children and teens ages 4-15. Each camp description has a recommended participation age.

Club SciKidz carefully considers the age range for each course as we receive feedback from our instructors, parents, and campers.  Our age policy is to allow you to take a course provided you meet the age requirement by June 1st of the camp year. Example: If you see a course for “ages 6-8” and your child is currently 5 but will turn 6 by June 1st of the camp year, you can register your child for that course.

Please note that you will see some camps listed in the PK-K, 1-2, 3-5, & 5-8 grade categories. As children move towards middle school age, parents can choose to place their child in an older age camp, depending on the child’s abilities and experience with the subject matter. However, be aware that the older group’s conversation will sometimes turn more mature.

Please contact us with questions.

Since we have taken into account many considerations in matching our age groups and camp themes, we generally like to adhere to those requirements. Please remember that an age group contains not only a certain intellectual and skill set, but also a certain level of social maturity. These requirements allow Club SciKidz to meet the needs of each camper. If you have additional questions, please feel free to call us.

Club SciKidz does not permit non-campers (parents or unregistered students) to sit in on our camps. We require all of our employees to undergo thorough background and reference checks. We understand that parents are very interested in what their children are doing at camp.  We have, therefore, created our Family Day event. Family Day takes place on Friday afternoons to provide parents with an opportunity to view their camper’s projects and get a better understanding of their child’s camp experience.

Safety is our number one goal at Club SciKidz. All of our campers are supervised 100% of the time. We do not allow cell phones and other electronic devices at camp because most of them have built-in cameras and we do not have the ability to monitor internet use. Each camp location has a number of staff that are trained in CPR and First Aid. There is also a first aid kit available.

All staff go through emergency and crisis management training. Staff are never allowed to be alone with children. All of our staff must pass state and national background checks.

If your child has to be given medications at camp, you must fill out our medical form and take that form to camp on the first day. All medications must be given to our Camp Director at check-in. The medication must be in original containers that identify the prescribing physician (if a prescription drug), the name of the medication, the dosage, and the frequency of administration. The medication will be dispensed as instructed by you. This policy also includes Epi-Pens. Campers are not allowed to hold onto their Epi-Pens.

Download Form Here

Safety measures include:

• Club SciKidz counselors will ensure that hats are being worn. If the Permission to  Apply Sunscreen  has been signed by parent/guardian, the Director(s) will assist in reapplying sunscreen.
• Children at all camp sites will have regular access to water fountains or drinking water taps. Campers should remember to bring their own water bottles and to fill up throughout the day.
• Club SciKidz counselors will plan lower activity games/activities when the sun is the strongest and will take advantage of shaded areas throughout the day.

In addition, please download our Guidelines for Outdoor Play.

 

Club SciKidz camps are blanketed with a variety of insurance policies.

Employees receive a combination of online and in-person training before the camp season begins. The training includes Club SciKidz Camp Staff Training Package, where we  provide frontline staff with foundational knowledge in the areas of camp-centered leadership, creating community, reducing injuries and illness, bullying prevention, risk management, and recognizing and reporting child abuse.

Counselors also go through core competency training in their particular subject areas with a combination of online and hands-on courses.

When filling out our online registration form, please list all allergies and medications that need to be administered. You may bring any medications the first day of camp with written instructions describing frequency and dosage. The medical authorization form must be brought the first day of camp. Medications must be provided in their original containers.

Download Form Here

Epi-Pens must be given to the Camp Director on Monday mornings. Epi Pens are not allowed to be kept in the camper’s classroom or on the person of the camper. In extreme allergy situations the camp counselor will have access to the Epi Pen in their classroom.

Please keep in mind that we are a nut-free zone.

When filling out our online registration form, please list all allergies and medications that need to be administered. You may bring any medications the first day of camp with written instructions describing frequency and dosage. The medical authorization form must be brought the first day of camp. Medications must be provided in their original containers.

Download Form Here

Epi-Pens must be given to the Camp Director on Monday mornings. Epi Pens are not allowed to be kept in the camper’s classroom or on the person of the camper. In extreme allergy situations the camp counselor will have access to the Epi Pen in their classroom.

Please keep in mind that we are a nut-free zone.

Club SciKidz does not provide any food service to campers. Parents should be sure to pack a snack and drink for the morning, and lunch and a drink for the lunch hour. In addition, if your child is enrolled in the Post Camp services it is advisable to pack an extra drink and snack.

We do NOT have resources to handle special needs.

The Camper Welcome Packet is a four page document containing very specific information about our camps. The packet delivers specific information about, required forms, extended hours, fees, tax id #, what you should and should not bring to camp, our medication policy, etc.

Download Camper Welcome Packet

If you forget your password you may request it from our registration service by clicking the “Family Login” link at the top of our page.

When you complete the camp registration, you will receive an email describing your family’s online account. Please safely store this information. Your login informationestablished during registration will allow you access to your account where you can see what camps you have registered for. You can also print off statements for company flex plans and child tax credits.

The “Family Login” is at the top of any of our website pages.